Please see through our FAQs first - you might find an answer to your problem or questions below already.
1. General
- For general questions and/or problems, please contact the Organization Team. You can find all details under Contact. We will get back to you as soon as possible.
- At a quick glance: Whom do I ask about... ?
- all organisatorial and administrative questions as well as technical issues (website, social media...) - Organization Team
- problems with registration and/or hotel booking through our website - Gerry Schneider (Congress Service)
- questions concerning your submitted paper - the respective stream organizer(s)
- bringing children to the conference - Organization Team
2. Abstract Submission / Paper Handling
- Do I need an invitation to submit an abstract?
- No, you can submit a paper without an invitation.
- How can I submit a paper?
- Please use our Abstract Submission Form.
- How many papers can I submit?
- You are allowed to submit one paper per person. If you wish to change or delete your paper, please contact your responsible stream organizer.
- What if there is more than one author of a paper?
- You can give as many co-authors as necessary. Please note that the submission MUST be done by the person who will present the paper (presenting author) and this person will be shown as first author. No change of first author will be allowed later. If for some reason the presenting author cannot attend the conference, please contact your respective stream organizer.
- How can I change the order of authors?
- Presenting author can add or delete co-authors. Otherwise you have to contact your responsible session chair and/or stream organizer. You'll find all information about the session and stream your paper belongs in when logging into the euro-online system. For more information on stream organization, go to Streams/Sessions.
- How do I know if my paper has been accepted?
- You will get an email notification. When you log into the euro-online system, you will see the session and stream your paper is listed in.
- My paper is in the wrong section - what can I do?
- All contributed abstracts have been reviewed and sorted by the stream organizers and were then placed in sessions. Please contact the chair of your session or the oganizer of the stream your paper is listed in.
3. Streams / Sessions
- How much time do I have for my presentation?
- There are sessions for 90 minutes and sessions for 120 minutes. Typically, a talk is 25 minutes plus 5 minutes discussion. On Wednesday, the last session (WE) may be extended to 19:00 if 4 speakers are scheduled. In case there are 4 talks scheduled for a 90 min-slot the presentation is divided into equal parts (20 min + 2,5 min for discussion).
- Will there be moderation?
- Sessions are moderated by sessions chairs. Chairs open and close the session, take care that all speakers abide to the allotted time frame and moderate the discussion.
- Where can I find a schedule of all streams/sessions/presentations?
- A complete schedule including date and time will be published a few weeks prior to the conference (approx. in August 2015).
- What happens when a presentation is cancelled?
- In case of no shows or last minute cancelations, the time slot is left empty, so that all presentations start as indicated in the program.
- Do I need to bring my own technical equipment for my presentation?
- Lecture rooms are equipped with a computer (please check back with us for special hard- and/or software), beamer and microphone (if necessary, usually due to room size). All you need to bring is your presentation on USB stick (any additional material is up to you).
- Will there be technical support during sessions?
- There will be a student assistent in each lecture room to help your with any questions. In case of serious technical problems, we have professional support on-site.
4. Proceedings
- Will there be a printed version of conference proceedings?
- Yes, there will be. Check out the details here.
- Where and when can I submit my paper?
- We are using an external system - it will be announced shortly before the submission opens. You need to register there and submit your paper in PDF format. Submission opens by the end of May 2015 and is due latest by July 31, 2015. We are using EasyChair for submission.
- Can I list more co-authors in the proceedings submission than in the submitted abstract?
- No, you can only list those authors that have been listed in the accepted abstract. Only those authors are allowed to be published in the proceedings volume.
- Can I list co-authors in a different order, e.g. change first author?
- Yes, it's possible as long as the authors are the same as in the abstract (see above).
- Do I have to attend at the conference to get my paper published?
- Yes, attentance is obligatory for being published (after the selection process).
- Is there a special style file I should use?
- We exclusively accept documents prepared with LaTeX. Please use the LaTeX style file provided by Springer and adhere to the formatting guidelines in the documentation.
- How do I know if my paper got accepted and will be part of the conference proceedings?
- All contributions will be reviewed and evaluated by our stream organizers. The final volume will be edited by a comittee. Notification of acceptance is due October 2015.
- Are the papers indexed by Web of Science or Scopus?
- Yes, they are.
5. Registration
- If you are experiencing any problems with the registration system, please contact Gerry Schneider from our Congress Service.
- PLEASE NOTE that sometimes you experience trouble with the registration system because you are using more characters in a field than allowed, e.g. for very long names or adresses.
- When and where do I register?
- After your abstract has been accepted, you MUST register through our website under Registration. Registration is open until the conference. All presenting authors have to register until July 15, 2015 at the latest. At the conference you will have to check in on-site at the registration desk. Please check back to the website for more details on that a few weeks prior to the conference.
- What's the difference between early and late for fees?
- Early Bird registration is open until June 30, 2015. After that, you will have to pay the price listed under "late".
- Why do I need a GOR/OeGOR/ASRO/SVOR membership?
- If you are a member of one of these societies, you can register with a reduced fee (see all categories). You can always apply for a membership (see above under General). PhD students do NOT need a membership - it's the same prize with or without membership.
- Where do I show my GOR/OeGOR/ASRO/SVOR membership?
- Membership will be checked after you completed your registration through the Congress Service.
- What methods of payment are available?
- You can pay directly via credit card or request payment via bank transfer (you'll receive an invoice within a few days).
- Why are there 3 different types of registration?
- If you are presenting a paper, please register for Regular Participants (including your accompanying person/s)
- If you are sponsoring and have a contract with us, please register for Sponsors (including your accompanying person/s)
- If you are an exhibitor with a confirmed contract, please register for Exhibitors (including your accompanying person/s)
- Do I need to register for Social Events?
- Yes, you need to register for all social events. You have to check those options in the registration form. Please note that for the Conference Dinner you have to pay extra (will be included in the total sum).
- Can I bring someone to the conference?
- Yes, but you need to register and pay for this person as well (see fees) - there is an option for accompanying person in the registration form.
- Can I bring my children to the conference?
- We offer child care services by Flying Nannies. Please contact us via or2015@univie.ac.at 4 weeks prior to the conference at the latest with the number of children, their age(s) and if they need special care.
- Can I bring someone to the Social Events?
- Yes, but you need to register this person for the social events - there is an option for accompanying person in the registration form. Please note that for the Conference Dinner you have to pay extra for accompanying persons (will be included in the total sum).
- Why is there an option for "printed conference book"?
- All registered participants will get a USB stick with an electronic version of the conference book on-site. If you wish to get a printed version too, you need to check this option.
- I need a pro-forma invoice? Where do I get one?
- Please send an email with your request to Gerry Schneider from the Congress Service.
6. Letter of Acceptance / Invitation Letters
- Where do I get an official letter of acceptance?
- Please email us at or2015@univie.ac.at for a letter of acceptance with all necessary details.
- Where do I get an invitation letter for visa application?
- Please email us at or2015@univie.ac.at for an invitation letter with all necessary details.
- What if I need a proforma invoice?
- Please email Gerry Schneider (Congress Services) with all necessary details.
7. Conference Materials
- How do I get the conference book?
- All registered participants will get a USB stick with an electronic version of the conference book on-site. If you wish to get a printed version too, you need to check this option in the registration form. The book will be handed to you on-site at the registration desk.
- How will I get my name tag?
- Name tags, WLAN information and all other conference materials will be handed to you on-site at the registration desk. More information on that will be posted at the website a a few weeks prior to the conference.
8. Wi-Fi / WLAN
- Will there be Wi-Fi/WLAN at the conference venue?
- Yes, all lecture rooms and most of the corridors at the University of Vienna provide Wi-Fi/WLAN.
- Do I need to register for Wi-Fi/WLAN services?
- The University of Vienna provides eduroam network. If you already have an existing eduroam user, you can use it. Additonally, all registered participants of the conference will get an individual account/password for using eduroam on-site at the registration desk. Please check the website of the university's IT services (ZID) for technical support/configuration with eduroam.
9. Accomodation / Hotel Booking
- Can I book my hotel together with the registration?
- Hotel Booking has an extra form, NOT within the registration. We offer you Accomodation services through our website, after you've completed your registration.
- Is there a time frame for hotel booking through your website?
- The booking system is always open. Rooms are available according to disposability - first come, first serve. The system allows you to book your stay from August 30 until September 6, 2015 maximum. If you have earlier arrival and/or later departure dates, please contact Gerry Schneider (Congress Services) with all necessary details.
- Can I book just any hotel in Vienna?
- Of course you are free to book your hotel individually through other websites/services.
- Can I book my flight / train through your website?
- No, please use the respective website/services for transportation. You are free to use our eVoucher for a 15% reduction on flights with Austrian Airlines, though.
10. Catering
- Is lunch included in the conference fee?
- No, you will have to take care of lunch yourself. There's a great variety of restaurants, cafés, bistros including the university cafeteria (Mensa) inside the building and in walking distance around. There's also a few groceries and a supermarket close by. A list will be available soon.
- Are the coffee breaks included in the conference fee?
- Yes, coffee breaks are included. There'll be one each in the morning and in the afternoon.
- Is the Farewell Lunch included in the conference fee?
- Yes, the Farewell Lunch is included. It will only be a light lunch with finger food etc. for a final get-together before the closing sessions. You need to register for this, though.
- Are the social events included in the conference fee?
- Welcome Reception and Dinner at the Mayor's Office are included in the conference fee but you need to register for them (in the registration form). For the Conference Dinner you have to register and pay extra (in the registration form).
11. Social Program / Sightseeing
Will be added shortly. Check back for updates.
OR2015 | Universitätsring 1
| 1010 Vienna